Business Office Assistant/Travel - HigherEdJobs

Institution:	Rose State College
Location:	Midwest City, OK
Category:	Admin - Secretary and Administrative Assistants Admin - Business and Financial Services
Posted:	03/26/2012
Application Due:	03/30/2012
Type:	Full Time
Salary:	$21,025 to $22,625 USD Per Year

POSITION: BUSINESS OFFICE ASSISTANT/TRAVEL

DESCRIPTION OF DUTIES: Receive and route incoming calls, take messages and schedule appointments. Greet and provide accurate information to employees and office visitors. Receive, sort and route incoming Business Affairs and Campus mail. Maintain Business Affairs office employee timesheets, leave records and requests for additional hours. Assist in the entering of OSF Warrant numbers into the appropriate tracking system. Process requests for business travel regarding College vehicles in coordination with the Physical Plant. Maintain College vehicle shared-master calendar. Process requests for travel concerning the use of gas cards, Pike Passes and mileage regarding College vehicles utilized for College business travel. Review gas card receipts and Pike Pass invoices for proper payment. Prepare monthly mileage reimbursement report regarding Workforce Development employee's usage of College vehicles for business travel. Assist in the preparation of monthly financial claims information for monthly Board of Regents agenda. Order and maintain inventory of office supplies and materials. Assist in the maintenance of a comprehensive filing system. May prepare memorandums, letters, reports and other forms of business correspondence. Assist in the daily operations of the Business office. May serve as recording secretary. May assist in the training of Business Affairs office staff. Perform other duties as assigned. The hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. May require some evenings and weekends.

MINIMUM QUALIFICATIONS: High School Diploma or equivalent. Three (3) years office and secretarial experience including the supervision of others. Excellent oral communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word, Outlook and Excel.) Ability to be trained in PeopleSoft. Light lifting up to 10 lbs and light carrying up to 10 lbs. Periods of time spent sitting, standing, walking, kneeling, bending and stooping.

DESIRED QUALIFICATIONS: Associate's Degree. Four (4) years office and secretarial experience including the supervision of others.

SALARY: $21,025 - $22,625

APPLICATION DEADLINE: MARCH 30, 2012

Please submit application materials by the announced deadline. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required.

Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test.

Application Information

Postal Address:	Ms. Kim Delk Human Resources Rose State College 6420 SE 15th Street Human Resources/ADM Room 104 Midwest City, OK 73110
Phone:	405-733-7979
Fax:	405-733-7443
Online App. Form:	http://www.rose.edu/personnel-forms

More Information on Rose State College

Rose State College, in compliance with Titles VI and VII of the Civil Rights Act of 1964, as amended, Executive Order 11246, as amended, Title IX of the Education Amendments of 1972, Americans with Disabilities Act of 1990, and other federal laws and regulations, does not discriminate on the basis of race, color, sex, age, national origin, religion, disability, sexual orientation, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, and educational programs, activities, or services. Issues of noncompliance need to be referred to the Affirmative Action Officer, Administration Building, Room 104, telephone (405) 733-7979.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175613396

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